Organizing Participants
The Participants Grid in RUFUS Race Manager (RRM) is a powerful tool designed to help users efficiently view, organize, and manage participant information. With filtering, grouping, search, and bulk actions built directly into the interface, organizers can navigate large participant lists quickly and maintain accurate race records.
Participants Grid Overview
The Participants Grid provides a complete view of all participants registered in an event. Each row represents a participant, and the grid includes columns such as:
BIB
Chip
Name
Gender
Age Group
Group
City
Country
Club
Team
Status
Race
Columns can be customized, reordered, and filtered, allowing users to tailor the display to their workflow.
Participant Status Filters
At the top of the Participants View, RRM provides quick-access status filters, allowing users to instantly narrow the list based on the participant’s race status.
Available filters include:
Not Started Participants who have not yet recorded passings or whose status is manually set to NOT_STARTED.
In Race Participants currently detected on course based on validated passings.
Finish Participants who have completed the race.
Excluded Participants marked with exclusion statuses such as DNS, DNF, DSQ, or DNQ.
Clicking any status badge filters the grid automatically, streamlining race control and verification.
Status filters work in combination with search, column filters, and grouping, offering both quick overviews and granular control.
Color Coding by Gender
The Gender column uses color coding based on the Gender Mapping configured in the event’s Settings. This visual distinction helps quickly identify participant categories and improves readability when working with large datasets.
Available Grid Actions
1. Exporting Data
Users can export participant data to CSV or PDF. The export contains exactly what is currently displayed—meaning filters, groupings, and visible columns all affect the exported file. This is particularly useful for generating reports or preparing external lists.
2. Searching Participants
The search bar allows instant filtering by:
Name
BIB
Chip code
Any other searchable text shown in the grid
This makes it easy to locate individual participants without adjusting column filters.
3. Column Actions
Each column offers a set of actions to help organize information:
Sort ASC/DESC Order the column values.
Pin to Left/Right Keep important fields visible while scrolling.
Filter Display only rows matching specific criteria.
Group By Organize participants by categories such as Status, Country, Age Group, Race, etc.
Hide Column Temporarily remove unnecessary fields from view.
Manage Columns Customize which columns are visible and adjust the layout to suit your workflow.
4. Bulk Actions
Users can select multiple participants and apply actions to all of them at once. After selecting rows, the bulk menu provides:
Delete Permanently remove participants from the event.
Reset Status Set the selected participants back to NOT_STARTED. This does not delete passings but resets their race progress.
Assign Status Mark participants as DNS, DNF, DSQ, or DNQ.
Bulk operations make large-scale adjustments fast and consistent, especially during race preparation or corrections.
Publish Participants List in the RUFUS Event App
When an event is in PUBLISHED status, organizers can publish the participant list to make it available in the RUFUS Event App. This allows athletes to check and verify their personal details such as name, club, age group, and team.
To publish, go to All Participants and click the cloud icon next to the page title.
Tips for Organizing Participants
Pin Key Columns Keep BIB, Name, or Status visible while scrolling.
Use Status Filters Quickly identify who has started, who is still on course, who has finished, and who is excluded.
Group Participants Grouping by Status, Country, Age Group, or Race helps analyze large datasets effortlessly.
Apply Column Filters View targeted segments of participants, such as all runners from a country or all participants in a specific age division.
Conclusion
The Participants Grid in RRM provides a comprehensive set of tools for managing and organizing participants efficiently. With status filters, column controls, search, exporting, and bulk actions, organizers can maintain clean, accurate participant data while keeping race operations smooth and responsive.
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